Put it where people naturally pass
Near cocktail hour, the ballroom entrance, or the dance floor usually works better than a remote hallway. Keep enough distance from speakers, buffet lines, and bar service to avoid conflicts.
Now forging celebrations for 2026Check your date
Check my date ↗A practical planning resource
Give the experience
room to shine.
The best booth placement feels obvious to guests, invisible to service traffic, and easy for your venue team to support.
Start with the footprint
Space is only the beginning.
Power, internet, light, weather, queue direction, and load-in access all affect how smoothly an experience runs. Use this guide before the floor plan and vendor timeline are locked.
ExperiencePlanning footprintWhat the space needs to support
Glam or open-air booth8×8 ftA clean wall or backdrop zone, standard power, and room for a short queue.
AI photo booth8×8 to 10×10 ftCapture zone, style-selection flow, sharing point, and optional print station.
Green screen booth8×8 to 10×10 ftExtra separation between guests and the chroma background improves the composite.
360 video booth12×12 ftA level safety zone with room around the platform and no crossing service traffic.
Protect the queue
Plan a clear waiting direction that does not block doors, emergency paths, servers, photo coverage, or the couple’s entrance.
Confirm power early
A nearby dedicated outlet is ideal. Do not assume decorative lighting circuits, outdoor extensions, or shared catering power can safely support the booth.
Treat Wi-Fi like production
Instant sharing needs reliable connectivity. Large conferences and concrete venues may require dedicated event Wi-Fi or an approved wired option.
Plan outdoor backup
Outdoor setups need level ground, overhead protection, wind planning, temperature consideration, and an indoor backup if weather changes.
Leave time for load-in
Freight elevators, parking, stairs, security, union requirements, and long pushes from loading areas should appear in the vendor schedule—not become a surprise.
Four-week checklist
What to confirm before event week.
- 04 weeks
Approve print design, AI concepts, overlays, backdrop direction, and guest delivery method.
- 02 weeks
Confirm floor plan, footprint, nearby power, Wi-Fi, load-in instructions, parking, and venue contact.
- 01 week
Lock the service timeline, announcements, dress code, final guest estimate, and any brand asset changes.
- Event day
Provide access on schedule, keep the setup zone clear, and let the Light Forge team handle the rest.
Planning a particular venue?
Send us the floor plan.
Share your date, venue, guest count, and preferred experience. We will help identify the footprint and placement questions to resolve before you commit.
✦
No-pressure planning.
Just honest guidance toward the experience that fits.